From: Evan Williams
To: Tom Kennedy (E-mail); Roy Howard (E-mail); Mary3451@msn.com
Sent: 11/29/05 4:47 PM
Subject: McCune application

Hi all:
This is the narrative for the McCune Foundation grant for our project.

Please outline the following: 1. Brief organization mission statement.
2. Project description which answers: A. What is the problem to be
addressed. B. Who benefits from the project and how? C. Why is the
project being undertaken at this time? D. What are the anticipated
outcomes? E. How does the project support your mission? 3. The
organization's funding history with the McCune Foundation. 4. The major
funders for the organization. 5. The method for project evaluation. DO
NOT EXCEED 500 WORDS. (Words over the limit will not be received.)

McKinley County Cultural Enterprise Network
1. To increase tourism and economic opportunity by linking county
museums and cultural enterprises (museums, art galleries, trading posts,
cultural sites, etc.), while also supporting the education of local
residents; preservation of historical records, artifacts, and culture;
and enhancing quality of life in Gallup and McKinley County.

2. McKinley County's economy depends [on] heavily on arts, crafts, and
culture. It has been estimated that the hospitality and arts & crafts
business clusters combined make up 20% of the total economic activity in
the County. [Among the Native American populations in the County comprising
xx%, arts & culture
significantly involves up to 80% of the housesholds and local economy.]

McKinley County Cultural Enterprise Network aims to link local museums
and cultural enterprises into a distinguished and marketable network.
All museums and cultural enterprises in the network will retain
individual control and identity, but the advantages of a network
include: a) the ability to share resources, staff, office space, and
expertise; b) prepare and receive benefits from joint applications for
funding; and c) co-marketing and shared collateral resources. All
cultural enterprises would benefit from this project, which include but
are not limited to local museums, trading posts, art gallaries, cultural
sites, cultural enterprises, artists, and performing arts.

In 2003, funding was appropriated by the State of New Mexico to complete
Phase I planning and feasibility assessment of the creation of a
McKinley County Cultural Enterprise Network. In March 2005, Smart
Growth Development Services completed a feasibility study and
implementation plan for the project. Representatives from all the
museums of McKinley County have certified their commitment to developing
the network. The next step is link cultural enterprises and artists in
a marketing campaign that utilizes a similar model as Asheville, NC. A
campaign that will bring visitors to the artisans and cultural jewels of
our area.

The project will also have an education component that will partner with
the local school district to develop cirriculum that utilizes area
museums to teach history, culture, art, and music.

3 & 4. We have never applied to McCune Foundation; all funding has been
acquired through NM Legislature funding and support. The project has
been carried mainly through community partnerships and individual inkind
services.

5. The project will be evaluated on completion of deliverables and its
economic impact.

Major pieces of work would include:
a. Provide oversight and support for the organizational development of
McKinley County Cultural Enterprise Network.
b. Coordinate and implement recommendations of the "McKinley County
Museum Feasibility Study".
c. Provide support in the development of the National Codetalkers Museum
and the development and oversight of capital improvements of existing
museums.
d. Develop and implement a financial strategy to sustain the Cultural
Enterprise Network.
e. Develop a marketing campaign that coordinates with members of the
McKinley County Cultural Enterprise Network.

The project will also be evaluated on its economic impact to the local
economy. The McKinley County Cultural Enterprise Network will evaluate
how this project impacts employment, jobs, lodgers tax, and museum and
gallary visitation.

Please comment; it's due tommorrow - sorry for the delay.

Evan Williams

MINUTES 10/28/05 MCKCCEN MEETING AT RAMAH MUSEUM



Present: Paul Merrill
Tom Kennedy
Lindsay Mapes
Maxine Touchine
Roy Howard
Evan Williams
Michele Pracy


The participants at this meeting used Tom Kennedy's email of 10/25/05 as the agenda.

Topics to be covered:
* Continued discussion about Network's organization & budget
* Update from Evan Williams about administrative details re: funding
* Identify key project areas to pursue -i.e. a brochure, map, website
* Sharing of cultural program info at each site
* Provide Ramah Museum w/ opportunities for input and advice

(please review Tom's email of 10/17 where other issues are noted and which we covered on 10/28.)

o We agreed: To meet each month at one of our participating institutions

To be more thorough in communicating with eachother. Michele will make
follow-up phone calls to all members prior to each meeting and will
gather RSVP's from each.

To email an agenda for upcoming meeting along with the minutes from the last, or
separately in a timely manner.

To broaden the scope of McKccen beyond a Museum category and include all
types of "cultural enterprises"

To approve Roy Howard as webmaster for McKccen and allocate 5k for design,
data entry and maintenance from our State funding.

To not apply for non-profit/501c-3 status. Rather, McKccen will function as an Association using
a fiscal agent for funding purposes. The McKinley County Development Board will
be approached to be our fiscal agent. Evan will use Adventure Gallup as our template
for this purpose.

To schedule an all day Retreat where we can brainstorm without time constraints.
Mission Statement, Budget Priorities, Staffing/Consultants, etc. etc.

To approve that Evan generate a grant to the McCune Foundation by Nov. 15, 2005
for matching funds to McKccen's $71,250 State money. He will ask for 25k each
year for two consecutive years. Participants offered to help him meet this deadline
in any way possible.

To attend, if possible, Gallup City Commissioner's Meeting on Nov. 1 at Court House where
Evan will report on our funding and COG's participation in the process/project. Roy Howard
and Michele Pracy attended the meeting.

To attend, if possible, the New Mexico 1st/Town Hall Meeting on Friday, December 9th.
Lindsay Mapes will forward us the info. The meeting will be held at UNM Gallup Branch.
Please mark your calendars now...our presence is crucial.

To (hopefully) collaborate with UNM Gallup as they develop an archive for the Ceremonial
Permanent Collection which will be housed at the Branch. Theresa Wilkins at the Branch
has met with Tom Kennedy re: McKccen's support of this effort. UNM President Beth Miller
is also involved.

Evan Williams made a presentation on the status of the State money we have been anticipating with baited breath. There are 2 grants: 1 @ 40k which is available now. The other @ 30k was not liquid at the time of the meeting. However the monies are spent, this is a reimbursement pay out with COG as McKccen's fiscal agent. Invoices against these funds are given to COG who gives them to the County, who sends them on to the State for the checks. Anyone we contract with will have to understand this and realize they may not see income for several months into a project.

Evan handed out numerous paperwork with budgets and critical things such as Vision and Mission Statements. I will ask Evan to bring more copies to our next meeting for those of you who could not attend. The attending group decided to work with Evan's budget with a total of $71,250. for FY 2005 (which ends in June.) Until we receive additional funding, we are not going to work with the $155,700. budget he also provided. With the $71,250. we can cover the scope of the work the budget details; we can also tweak amounts allocated each line item internally if we want.

Evan took to the November 1 City Commissioners meeting, the papers he distributed to us and made a presentation on McKccen's behalf. He described who we are and why we exist. He asked that COG be recognized as McKccen's fiscal agent. I believe this was also approved. I'm sure Evan will be a critical member of our Steering Committee as he guides us through the fiscal process.

The date and time for the next meeting will come via email shortly. It will be in Zuni and Tom Kennedy is determining where; I believe we convene at 1pm this next time.


Respectfully submitted,


Michele Ellis Pracy
Secretary
McKccen Steering Committee

7/19/05.

In attendance;
Eunice Kahn
Tom Kennedy
Martin Link
Rhonda Ray
Evan Williams
Michele Ellis
Kent Roberts
Jesse (Vista)
Roy Howard


We convened to learn from Evan Williams the status of the 75k which was
supposedly allocated to the Network in the 2005 State Legislative session.
To date, the money had not been received by COG and Evan was not certain
when it would be liquid.

The group of us agreed that the 75k could be used in several ways. 1) as a
match to any formal grant we wrote to support our budget 2) to pay for staff

manning the Network on a continual basis.

Evan Williams offered to go to Patty Lundstrom and ask that he be our staff
person as the Network gets off the ground as an organization. We were
relieved by his offer as our $ would be processed by COG anyway. He could
absorb our fundraising efforts into his daily COG responsibilities in this
initial phase of our formal Network.

The group agreed that our outreach and support for one another should extend

beyond "museums" to include "cultural enterprises" such as national parks,
tribal parks, generic cultural events, etc. Our Network would encompass the
Four Corners region rather than just McKinley County.

Evan also was interested in applying for an NEH Grant to the tune of 3
million dollars which would be dispersed over a 3 year period. The group
asked that he get us the details required in the grant so each of our
institutions could provide him the required supportive materials. While the
grant may be a long shot, it will help us organize even more effectively as
separate entities merging now as a whole.

Roy Howard suggested that our core group become an "executive committee"
until more enterprises from the Four Corners join our ranks. Consequently,
we voted to elect Tom Kennedy and Zonnie Gorman as Co-chairs of the Network,

and myself as Secretary.

We each have an email list we share info with, but apparently they differ
from communicator to contacts. Evan includes the new Grants Museum for
instance who are very interested in being a part of us. As we hone our
Network participants I should be provided with a comprehensive list of
interest groups so everyone is addressed at once.

Martin Link suggested we invite Carol Cooper of New Mexico Arts to a future
meeting as a politically correct and saavy move. Mimi Roberts (formally of
TREX/Santa Fe) is also a supporter of our effort and could be a valuable
liason somehow, somewhere.

A brochure is necessary to marketing our goals for the region. Tom Kennedy
has voiced having ideas about this and I have been gathering sample
brochures